Free Nov-2025 Sharing-and-Visibility-Architect Certification Sample Questions certification Exam
Certification Topics of Sharing-and-Visibility-Architect Exam PDF Recently Updated Questions
NEW QUESTION # 28
In order to comply with regulatory requirements, Universal Health must encrypt all Personally Identifiable Information (PII), both while it is being transmitted over the network and while it is at rest. Universal Health has completed a data audit and has determined that 12 fields on the contact record can contain PII, including the contact's name and several other standard fields. Universal Health would like the fields to remain accessible in Salesforce. Which two options does Universal Health have to maintain compliance?
Choose 2 answers.
- A. Enable Salesforce Platform Encryption and select the 12 contact fields to be encrypted.
- B. Update the field type of each of the 12 fields to "Text (Encrypted)" so that they are encrypted at rest.
- C. Implement a custom Apex trigger to automatically encrypt the PII data using the Apex Crypto Class.
- D. Use an external, third-party encryption service to encrypt PII before it enters Salesforce.
Answer: A,B
Explanation:
Explanation
Two options that Universal Health has to maintain compliance are updating the field type of each of the 12 fields to "Text (Encrypted)" so that they are encrypted at rest, and enabling Salesforce Platform Encryption and selecting the 12 contact fields to be encrypted. Both options allow Universal Health to encrypt PII data while it is at rest in Salesforce, and keep the fields accessible in Salesforce. The difference is that text (encrypted) fields have some limitations, such as not being searchable, filterable, or reportable, while platform encryption fields have fewer limitations but require additional licenses and setup
NEW QUESTION # 29
Universal Containers (UC) has 200 distributors that use Partner Community Licenses.
Partners cannot see each other's data, but UC is also trying to give more visibility to certain individuals at a distributor. Which scalable solution would an architect recommend that will give users in the partner manager role access to all Case and Container records owned byother partner managers and partner users (but not the partner executive) at the same distributor?
- A. Create ownership-based sharing rules for your distributors.
- B. Create Sharing sets.
- C. Create a permission set granting the View All permission to Case and Container records.
- D. Give Super User permission to the partner manager users.
Answer: A
Explanation:
Explanation
Ownership-based sharing rules are a way to grant access to records based on the record owner's role or public group membership. Ownership-based sharing rules can be used to share records with Partner Community users, who are not supported by sharing sets. In this case, ownership-based sharing rules can be used to share Case and Container records owned by partner managers and partner users with other partner managers at the same distributor. Therefore, the answer D is correct and the other options are incorrect .
NEW QUESTION # 30
Universal Containers (UC) wants to reduce the amount of redundant leads entered into the system. UC also wants to ensure that leads are only edited/reassigned by the lead owner.
Which organization-wide default (OWD) approach should be recommended to help UC implement these requirements?
- A. Implement a Private OWD on Lead.
- B. Implement 2 Public Read-Only OWD on Lead.
- C. Implement a Public Read Only/Transfer OWD on Lead.
Answer: B
NEW QUESTION # 31
Sales Operations at Universal Containers (UC) has created Public Report and Dashboard folders for sales managers that report to the VP of sales. Sales Operations currently spends a few hours each month updating users that should have access to edit items in these folders. In which two ways can UC grant access to sales managers to automate access to these Reports and Dashboards folders?
Choose 2 answers
- A. Share the folders with the "VP of Sales" Role and Subordinates.
- B. Share the folders lowest roles in the role hierarchy, Superiors will get access automatically.
- C. Share the folders with a "Sales Managers" Public Group.
- D. Share the folders with the "Sales Managers" Queue.
Answer: A
NEW QUESTION # 32
Which two options can help mitigate the risks of import failures associated with large-volume bulk data loads?
Choose 2 answers.
- A. Group records by ParentID within a batch.
- B. Defer Sharing Calculation.
- C. Minimize user group hierarchy.
- D. Increase batch size.
Answer: A,B
Explanation:
Explanation
To mitigate the risks of import failures associated with large-volume bulk data loads, two options that can help are deferring sharing calculation and grouping records by ParentID within a batch. Deferring sharing calculation allows the data load to complete without triggering any sharing recalculation, which can be done later when the system is less busy. Grouping records by ParentID within a batch ensures that all child records of the same parent are in the same batch, which reduces the chances of locking errors
NEW QUESTION # 33
Which features does Salesforce provide for restricting login access to the application?
Choose 2 answers.
- A. Profile-based login hour restrictions
- B. Role-based IP restrictions
- C. Organization-wide login hour restrictions
- D. Profile-based IP restrictions
Answer: A,D
Explanation:
Explanation
Profile-based login hour restrictions and profile-based IP restrictions are two features that Salesforce provides for restricting login access to the application. These features allow administrators to specify when and from where users can log in to Salesforce based on their profiles. Role-based IP restrictions and organization-wide login hour restrictions are not valid features in Salesforce.
NEW QUESTION # 34
Universal Containers (UC) is a fast-growing company that sells containers globally. It has thousands of dealerships throughout the world where local dealers service containers. UCimplemented a new Partner Community for its dealers. Each dealership has a dealer manager who manages the service agents. The community-sharing model is private.
What is the optimal option to give dealer managers visibility to customer cases only raised by their service agents?
- A. Create a sharing set to share cases created by service agents with their dealer manager.
- B. Using the role hierarchy, the cases raised by service agents will be visible to their relevant dealer managers.
- C. Create a sharing rule to share cases created by service agents with their dealer manager.
- D. Change external organization-wide default of case object to public read only.
Answer: A
Explanation:
Explanation
A sharing set is the best way to share cases with partner users based on a common account. Sharing sets are available for Partner Community licenses and can grant access to related records using predefined criteria1.
Option A is incorrect, since changing the external OWD to public read only would give access to all cases to all partner users, not just the ones related to their account. Option B is incorrect, since sharing rules are not available for partner users. Option C is incorrect, since the role hierarchy does not apply to partner users
NEW QUESTION # 35
UniversalContainers(UC)hasimplementedcustomercommunitywithcustomercommunitylicenses for their customers. UCrequested thatanyrecord owned by its customers should be accessible byUC users in the customer support role.
How can an Architect configure the system to support the requirements?
- A. Sharing Set
- B. Apex Sharing
- C. Share Group
- D. Sharing Rule
Answer: C
NEW QUESTION # 36
Which option can be selected to share data when creating a sharing rule?
- A. Roles
- B. Profiles
- C. Users
Answer: A
NEW QUESTION # 37
Universal Containers (UC) has recently changed its internal policy to follow market regulations and create an internal team to manage the collection process. Only this team should have access to Invoke records. currently, invoke is a child in a Master-Detail relationship to Account. Although related lists have been removed from the page layouts, some profiles stills have access to the invoice object.
Which approach should an architect recommend to fix this problem?
- A. Create a Permission Set with No Access to the Invoice object and assign it to unauthorized users.
- B. Create a new Profile with no access to the Invoice object and assign it to all unauthorized users.
- C. Change the Invoke organization-wide default from Controlled by Parent to Private and remove invoke access from the unauthorized
- D. Replace Account and Invoke Master Detail Relationship by a Lookup and remove Invoice Access from the unauthorized profiles,
Answer: D
NEW QUESTION # 38
Universal Containers' organization wide-defaults model is Private for the Account object. A sales rep owns two opportunities in one Account. The Sales Rep profile has Create/Edit access to opportunity records.
Which level of access will the sales rep have to the related Account record?
- A. Read access
- B. Read/Create/Edit access
- C. No access
Answer: A
Explanation:
With a private organization-wide default (OWD) model for the Account object, users do not have automatic access to related records they do not own. However, Salesforce provides implicit sharing, which ensures that the owner of a child record, such as an Opportunity, is granted Read access to the related parent Account. This implicit sharing does not extend to Edit or Create permissions unless additional sharing rules, roles, or explicit access mechanisms are configured. Therefore, the sales rep will have Read access to the Account associated with their owned Opportunities. (developer.salesforce.com)
NEW QUESTION # 39
A sales rep at Universal Containers was added to an opportunity team with Read/Write permissions.
Which action is she allowed to perform in the opportunity?
- A. Update opportunity stage.
- B. Add/remove members in the opportunity team.
- C. Replace opportunity owner.
Answer: A
NEW QUESTION # 40
What is required to implement Filter-Based Opportunity Territory Assignment?
- A. Define an Opportunity assignment rule with filter criteria for Filter-Based Opportunity Territory Assignment.
- B. Define an account assignment with a filter criteria rule for Filter-Based Opportunity Territory Assignment.
- C. Define a Territory assignment rule with filter criteria for Filter-Based Opportunity Territory Assignment.
- D. Define a custom Apex class for Filter-Based Opportunity Territory Assignment in the system.
Answer: D
NEW QUESTION # 41
The System Administrator at Universal Containers has created two list views called ListV1 and ListV2. One group of users should only see ListV1 and the second group of users should only see ListV2. Two public groups were created to restrict visibility to the respective list views. However, users in both groups are able to see both list views. What system permission in their profile enabled the users to see all list views?
- A. Manage Custom Permissions
- B. Manage Private List Views
- C. Manage Public List Views
- D. Manage Custom List Views
Answer: C
Explanation:
Explanation
The system permission in their profile that enabled the users to see all list views is manage public list views.
This permission allows users to create, edit, and delete public list views, as well as view all list views shared with them or with their groups. To restrict visibility to the respective list views, the system administrator should remove this permission from the users' profiles and assign it only to those who need to manage public list views
NEW QUESTION # 42
Universal Containers would like to create a custom team solution that can be used on a custom Loan object. The following requirements must be met:
The Loan custom object should be set to Private in the Org-Wide Defaults.
Any user added to the Custom Team object should have Read Only access to the corresponding Loan record. If the Custom Team record is marked as "Primary" then the corresponding user should have Read/Edit access to the corresponding Loan record.
Which two methods will allow the Architect to meet the requirements?
Choose 2 answers.
- A. Create an owner-based sharing rule on the Custom Team object that will share the Loan record to the owner of the Custom Team record.
- B. Create a criteria-based sharing rule on the Loan object that will share the Loan record with the appropriate user in the Custom Team object.
- C. Create a custom trigger on the Custom Team object that inserts or updates records in the Loan_share object.
- D. Create Apex Sharing Reasons on the Loan object to identify the reason the Loan record was share.
Answer: A,B
NEW QUESTION # 43
Universal Containers would like to control access to records and objects according to the following business requirements: Sales users can view all account records but only edit their own records. Sales managers can view all account records but only edit records of their team. Service users can view all account records that are not marked with a RecordType of Prospect.
Which organization-wide default configuration should an architect recommend to fulfill these requirements?
- A. Private
- B. Public Read Write
- C. Public Read/Transfer
Answer: A
NEW QUESTION # 44
Universal Containers (UC) is looking to expand its delivery capabilities through a network of distributors that use a Partner Community license. UC employees currently can view all delivery records through the organization-wide default (OWD) setting of Public Read-Only.
Which approach should an architect recommend to limit the records a distributor can see?
- A. Set the External OWD to Private for the Delivery object.
- B. Create a criteria-based sharing rule to grant access to the distributor.
- C. Create an ownership-based sharing rule to grant access to the distributor.
Answer: A
Explanation:
In Salesforce, controlling access to records for external users starts with the External Organization-Wide Default (OWD) setting. Setting the Delivery object's External OWD to Private ensures that distributors can only see records explicitly shared with them.
* Option A: Ownership-based sharing rules are not applicable if the distributors do not own the records.
* Option B: Criteria-based sharing rules can grant access but rely on the External OWD being set to Private first.
* Option C (Correct): Setting the External OWD to Private is the foundation for implementing sharing logic, limiting distributors' access only to records explicitly shared with them.
:
External Organization-Wide Defaults
NEW QUESTION # 45
Universal Containers (UC) uses a custom lightning component with an Apex class to display shipment information (custom object, private OWD). UC sales managers are complaining about two important points:
* Shipment records that belong to their teams can be seen by other users.
* Shipment amount should be visible only by managers, but sales reps are able to view it.Which two features did the development team miss that is causing the problems?
Choose 2 answers.
- A. Use isAccessible() method in Apex classes to check field accessibility
- B. Use runAs in test class to enforce user permissions and field-level permissions.
- C. Use With Sharing keyword in Apex classes to enforce sharing rules evaluation.
- D. Use isSharable keyword in Apex classes to assure record visibility.
Answer: A,C
NEW QUESTION # 46
Universal Containers (UC) operates worldwide with offices in more than 100 regions in 10 different countries role hierarchy to control data visibility. In the new fiscal year, UC is planned to reorganize the roles and reassign accounts owners. Which two points should an architect consider in this situation?
Which two point should an Architect consider in this situation?
Choose 2 answers
- A. Restricting the organization-sharing configurations to private.
- B. Changing complex role hierarchy can cause a high level of sharing recalculation.
- C. Replacing Account records ownerships massively can cause data skew.
- D. Using a temporary parking lot account to improve performance.
Answer: B,C
NEW QUESTION # 47
Who can view a PDF that is uploaded to the Files Home private library by a user?
- A. The user and users above them in the Role Hierarchy
- B. Only the user
- C. The user and users with View All Data permission
Answer: B
NEW QUESTION # 48
Universal Containers uses 75,000 distributors that have close to 1 million total users. Distributors need to use the community to see closing opportunities assigned to their distributor for delivery.
Which license recommendation will meet distributor needs?
- A. Customer Community Plus
- B. Customer Community
- C. Partner Community
Answer: C
NEW QUESTION # 49
A banking company uses a VIP Flag in the Contact Object that they want only Private Banking Reps to see.
Which approach is recommended to meet this requirement?
- A. Define a page layout for Contact Object and add the VIP Flag field for that layout. Remove the VIP Flag field from other layouts.
- B. Change the type of VIP Flag field to a picklist, define a new record type for the Contact Object and make the picklist field available for Editing.
- C. Set the Field Level Security for the VIP Flag field so that it is visible to Private Banking Rep Profile.
Answer: C
Explanation:
Field-Level Security (FLS) is the most secure and efficient method to restrict visibility of sensitive fields like the VIP Flag to specific user groups or profiles. FLS is applied at the field level, ensuring that users who lack permission cannot view, edit, or access the field, regardless of the sharing or page layout configurations.
* Option A: Changing the field type to a picklist and using record types unnecessarily complicates the solution. Record types are typically used for different business processes, not for field-level security.
* Option B: Using page layouts restricts visibility on the UI but doesn't secure the field from API or report-level access. Users with access to the object could still retrieve the field's data.
* Option C: Setting FLS ensures that the field is hidden everywhere it appears (e.g., UI, reports, APIs) for all profiles except the Private Banking Rep Profile. This is the most effective and Salesforce- recommended method for sensitive data control.
:
Field-Level Security Overview
Best Practices for Securing Sensitive Data
NEW QUESTION # 50
A sales coach at Universal Containers wants to create and share report folder with other sales coaches, Which two permissions are required to accomplish this?
- A. Manage Reports in Public Folders and edit My Reports.
- B. Create and customize Reports and Report Folders.
- C. Create Report Folders and manage Reports in Public Folders.
Answer: B
Explanation:
Explanation
Creating and customizing Reports and Report Folders and Manage Reports in Public Folders are two permissions that are required to accomplish this task, as they allow users to create reports and folders and share them with other users or groups. Editing My Reports is not a permission that is required to accomplish this task, as it only allows users to edit reports in their personal folders. Creating Report Folders is not a permission that exists in Salesforce.
NEW QUESTION # 51
Which community function is impacted by having the Site User Visibility turned off in Sharing Settings?
- A. Updating their user profile.
- B. Searching for other external users.
- C. Searching for internal users.
Answer: B
NEW QUESTION # 52
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